It’s no surprise that technology has become an integral part of our lives in the world we know today, transforming how we work and communicate. From automation and generative AI to project management and collaboration tools, one area where technology has significantly impacted is boosting productivity.
According to a survey conducted by McKinsey, 85% of participants indicated a significant increase in the adoption of technology aimed at facilitating employee interaction and collaboration within their organisations. This data suggests a growing recognition among businesses of the potential benefits of digital tools in enhancing productivity and promoting overall well-being.
In a recent webinar by Ideagen Mail Manager, “Unlocking Your Productivity Superpowers”, we were joined by productivity expert Grace Marshall who delved into a discussion with us on harnessing technology to reduce information overload and stress, ultimately enhancing productivity. Let's explore the insights shared during the session and examine how harnessing technology can be a game-changer for businesses.
Managing email overload
Based on a study by Statista in 2021, the global daily volume of emails sent and received was estimated to be 319.6 billion. However, projections indicate that this number is expected to rise to approximately 376.4 billion daily emails by 2025.
This influx of messages can be overwhelming and time-consuming for the average worker. The webinar participants also echoed this sentiment, with a significant number reporting spending two to three hours daily on email-related tasks. Several strategies are to be considered to address this issue, including adopting email management tools and implementing best practices, such as setting designated email-checking times to minimize distractions.
Standardizing information management
Effective information management is crucial for enhancing productivity within organizations. In research conducted by Wakefield Research of a survey of 1,000 US office professionals, 54% of respondents agreed that they spent more time searching for necessary documents and files than on work.
Information management is slowly but surely becoming more standardized by companies, allowing for early detection, reduced risk of mistakes, resulting in the added benefit of less rework, reduced costs and improved project quality. But email management cannot be forgotten... When done right, it allows teams to use their time, resources and knowledge to make the right decisions at the right time, to fulfil their roles effectively.
The effectiveness of Ideagen Mail Manager
Ideagen Mail Manager aims to automate repetitive email administrative tasks and seamlessly integrate with existing email systems such as Outlook. Implementing email management tools such as Ideagen Mail Manager can significantly reduce the risk of mismanaged information, improve visibility, and ensure compliance.
The effectiveness of Ideagen Mail Manager in saving time, improving efficiency and productivity has been affirmed by numerous clients who have implemented the software and reported significant benefits in these areas. It’s important to highlight the tangible benefits experienced by those organizations.
“[Before Mail Manager] on a day when I knew no one was sending emails, for instance a Saturday morning, I would spend 4 hours filing emails, which was frustrating.”
Clif McCormick, Owner, Hefferlin + Kronenberg Architects
Realizing the benefits
Geoff Claughton, Managing Director at BarTax reported saving an average of 10 to 20% of their employees' time by using Mail Manager, enabling them to respond promptly to client inquiries. Brian Falconer, Principal at Severud Associates praised the simplicity and speed of finding any email within seconds, saving him at least an hour daily.
The benefits of effective email management are further supported by research. A study published in the Journal of Computers in Human Behavior found that reducing email interruptions led to improved focus and decreased stress levels.
The evolution of communication channels
With the rise of alternative communication platforms like Slack and Microsoft Teams, the question arises whether email is becoming obsolete. However, research from Radicati Group suggests otherwise, indicating that the volume of global email users is expected to grow to 4.6 billion by 2025. While alternative platforms offer real-time collaboration features, email remains the primary means of communication for most business transactions and external interactions.
Email management remains a critical aspect of communication that should not be overlooked. When done right, email management enables teams to utilize their time, resources, and knowledge to make informed decisions, be more productive and fulfil their roles efficiently.
Ready to unlock your productivity superpowers?
Don't miss out on the valuable insights shared by productivity expert Grace Marshall in our recent webinar, "Unlocking Your Productivity Superpowers." Don't wait any longer to boost your productivity and achieve success, sanity, and satisfaction. Watch the webinar now!