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Three ways local governments can benefit from better email management

20 April, 2022

Email is the primary method of communication for local governments, so any tasks that can be completed without the need to navigate away from the inbox can be revolutionary. Time is precious, so finding ways to free up more of it boosts productivity and much-needed cost savings!

Local Governments face a daily influx of email and data requests, so it is crucial to ensure that communications and sensitive information are handled correctly and GDPR compliant. Unfortunately, being overworked and multitasking also increases the risk of specific procedures being overlooked or forgotten. An Outlook integration with an email management system that automatically files communications and essential data in a centralised location could help relieve some of that pressure.

Here are three ways local governments can benefit from better email management:

1. Reduce time wasted by staff

How often do you have staff members searching for lost emails? Valuable staff hours are wasted doing unnecessary admin tasks, meaning more critical tasks are not dealt with in a required time frame. Why not utilise the digital innovations available to help you make these tasks simple and more efficient?

Mail Manager is an Outlook integration that effortlessly and automatically saves your emails and attachments to your chosen destination. The industry-leading search tool also allows you to find any email within three clicks, reducing the need for staff to spend hours manually trawling through folders and inboxes.

2. Seamless integration and machine learning

Mail Manager uses AI and machine learning to get to know behaviours and predicts where to file your correspondence. Staff are reminded to file before closing an email, so there is no chance of important emails being missed or lost as saving emails becomes an automated behaviour. The solution is so intuitive that anyone can use it. There is no need for lengthy training as Mail Manager works seamlessly with the Outlook email you are used to.

3. Boost productivity

With employees spending so much time working from their email inboxes, it makes sense to look for ways to make email work harder. Making these simple changes to your Outlook means that not only do you continue working with a tool that you already know, but you now have time to direct towards more critical tasks, meaning response times are shortened, and admin costs are reduced.

Is it time to implement an email management solution?

Don’t be controlled by your inbox! There is another way. You no longer have to be plagued with a lack of time and an overflowing To-Do list. Mail Manager allows staff to work smarter by taking care of email admin, so they don’t have to!

See how you can take back control of your inbox with Mail Manager’s free trial!

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