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SharePoint and OneDrive: The good, the bad, and how AEC firms can avoid the ugly

25 July, 2023

In the Architecture, Engineering, and Construction (AEC) industry, data plays a critical role throughout the project lifecycle, so the industry needs to continuously evolve to meet growing demands. And when it comes to managing files and collaborating on projects, efficiency is key and vital for success.

The good

Traditionally, AEC professionals have long benefited from the capabilities of SharePoint and OneDrive for document storage and collaboration due to their integration with Microsoft 365. However, while popular choices, as the industry evolves it is important to acknowledge that these platforms do have limitations that can impede workflow efficiency and the need to explore modern alternatives (like Ideagen Mail Manager).

The bad

So, what are the limitations of these tools? Well, for starters, the navigation and user experience can be daunting. It's like navigating through a maze with a blindfold on.

The complex structure and unintuitive design often require extensive training and expertise to master. And let's be honest, who has time for that? It's all about streamlining processes and saving valuable time. This learning curve can lead to some wasted time and a slight decrease in productivity.

Let's not forget about search functionality. Time is money, and wasting it searching for documents is not an option. AEC professionals often need to find specific documents quickly, and if the search capabilities are insufficient, it can lead to information silos and endless file hunts. We need a solution that can quickly and accurately find what we're looking for.

Avoiding the ugly

It is essential to recognize that these limitations are opportunities for improvement rather than impossible obstacles. By exploring modern alternatives like Ideagen Mail Manager, AEC professionals can find solutions that address these challenges head-on, enhancing workflow efficiency and collaboration within the industry.

The solution

Ideagen Mail Manager offers a simplified user experience, it’s a modern alternative that understands the needs of the AEC industry and simplifies file management like a pro, making it easier for AEC professionals to navigate and utilize its features effectively. With Ideagen Mail Manager, you don't need a degree in rocket science to navigate through the platform. It's designed with ease of use in mind, so you can hit the ground running and focus on what really matters – getting the job done.

Firstly, Ideagen Mail Manager is designed to fit in with your existing IT setup, meaning you retain and store your own data. Project teams can set up individual folders tailored to their requirements without extensive reliance on IT resources. This streamlined approach reduces overhead costs and ensures that the right settings and permissions are in place, enhancing security and compliance. 

Secondly, with seamless email integration, Ideagen Mail Manager ensures that email communication and document management go hand in hand. AEC professionals can file emails and attachments into project folders effortlessly, eliminating the need for manual uploads and promoting a more streamlined workflow.

Ideagen Mail Manager also offers enhanced search functionalities, enabling AEC professionals to find relevant documents and information quickly and accurately. You can say goodbye to endless scrolling and fruitless searches. With advanced search features, valuable time spent searching for files is significantly reduced, resulting in increased productivity, and finding relevant documents now becomes a piece of cake.

Embracing Ideagen Mail Manager for enhanced collaboration

By transitioning to a solution tailored to the industry's unique needs, firms can enhance their workflow efficiency, meet project deadlines more effectively, and achieve greater success in an increasingly competitive market.

So, what are you waiting for? It's time to embrace the positive changes Ideagen Mail Manager offers and propel your business into a new era of efficiency and collaboration. Book a demo today and see how Mail Manager can transform your information management woes into information management wins. Your team will thank you.

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Discover how Mail Manager can help your firm simplify email and information management. Request your free trial now!



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