What’s new?

The comprehensive guide to business email management

An effective email management framework for your business



Check out our blog for the latest on email management, news and more!

Case Studies

Find out how we've helped customers like Ramboll and Gensler.


Download our latest content to help you along your email management journey.

Implementing Ideagen Mail Manager

Hear from our customers how they implemented Ideagen Mail Manager and the benefits of doing so.


Listen to all episodes of the Changing Construction and Digital World of Tomorrow podcasts.


Hear about a variety of topics including risk, the digital world and more!

5 ways to clean up your inbox

8 February, 2019

The average professional spends 28% of the work day reading and answering email, according to a McKinsey analysis.

Most professionals have resorted to one of two extreme coping mechanisms.

Either becoming completely OCD about filing and cleaning up their inboxes. I suspect this is not you or me, or the majority of us, in fact.

The other way is by simply giving up. Thousands, sometimes hundreds of thousands, or even millions, of emails sit in their inbox forever.

This creates a whole host of problems, including:

  • Problems filing and searching emails
  • Heightened risk of financial penalties and claims
  • Inbox lock-in, meaning not all team members can see project emails in individual inboxes
  • Cyber security and GDPR challenges
  • Wasted time spent trying to find sensitive documents

On average, people create a new email folder every five days and have 37 on hand.

But this approach — clicking on folders to find what you need - is 9% slower than searching with keywords, or 50% slower when compared with searches using common operators. The average worker has 37 files. Hick's law tells us that a 37-choice decision is 5 times slower than a two-choice decision. 

Here are five actionable tips to reduce the time spent on email:

1. Move every email out of your inbox the first time you read it

2. Set up just two email folders and use shortcuts to archive emails there 

3. Use automated filtering for newsletters you use

4. Mass unsubscribe from all emails you don't use with unrollme

5. Catalogue all your emails automatically and search with filters using Arup's Mail Manager

See how Mail Manager can help you beat email overload by watching our animated video here, or read our case studies to discover how AEC firms are getting a better handle on project emails. 



New year, new habits: reaching inbox zero in 2024

Mail Manager
Are you one of the millions of people who have set a New Year's resolution for 2024? Fireworks lighting up the night sky on the 1st of January offers...
Read more

5 ways Ideagen Mail Manager optimizes SharePoint productivity

Mail Manager
In the modern, fast-paced environments of businesses, effective communication and streamlined document management are essential for success. ...
Read more

SharePoint and OneDrive: The good, the bad, and how AEC firms can avoid the ugly

Mail Manager
In the Architecture, Engineering, and Construction (AEC) industry, data plays a critical role throughout the project lifecycle, so the industry needs...
Read more