What’s new?

The Data Tsunami

The real cost of data mismanagement on your business

The 2022 State of AEC

Project Management Report

Resources

Blog

Check out our blog for the latest on email management, news and more!

Case Studies

Find out how we've helped customers like Ramboll and Gensler.

E-books

Download our latest content to help you along your email management journey.

Integrations

We integrate with SharePoint and more so you can make the most of your investment.

Implementing Mail Manager

Hear from our customers how they implemented Mail Manager and the benefits of doing so.

Podcast

Listen to all episodes of the Changing Construction and Digital World of Tomorrow podcasts.

Product

Stay up-to-date with product updates, fact sheets and more.

Tutorials

Watch helpful videos showing you how to make the most of Mail Manager.

Webinars

Hear about a variety of topics including risk, the digital world and more!

5 ways to clean up your inbox

8 February, 2019

The average professional spends 28% of the work day reading and answering email, according to a McKinsey analysis.

Most professionals have resorted to one of two extreme coping mechanisms.

Either becoming completely OCD about filing and cleaning up their inboxes. I suspect this is not you or me, or the majority of us, in fact.

The other way is by simply giving up. Thousands, sometimes hundreds of thousands, or even millions, of emails sit in their inbox forever.

This creates a whole host of problems, including:

  • Problems filing and searching emails
  • Heightened risk of financial penalties and claims
  • Inbox lock-in, meaning not all team members can see project emails in individual inboxes
  • Cyber security and GDPR challenges
  • Wasted time spent trying to find sensitive documents

On average, people create a new email folder every five days and have 37 on hand.

But this approach — clicking on folders to find what you need - is 9% slower than searching with keywords, or 50% slower when compared with searches using common operators. The average worker has 37 files. Hick's law tells us that a 37-choice decision is 5 times slower than a two-choice decision. 

Here are five actionable tips to reduce the time spent on email:

1. Move every email out of your inbox the first time you read it

2. Set up just two email folders and use shortcuts to archive emails there 

3. Use automated filtering for newsletters you use

4. Mass unsubscribe from all emails you don't use with unrollme

5. Catalogue all your emails automatically and search with filters using Arup's Mail Manager

See how Mail Manager can help you beat email overload by watching our animated video here, or read our case studies to discover how AEC firms are getting a better handle on project emails. 

Suggested:

Productivity

3 productivity blockers (and how others have broken these barriers)

Mail Manager
Productivity. It means different things to different people. At Mail Manager, we don't believe that being productive means 'doing as much as humanly...
Read more
Productivity

Five reasons why Town Planners love Mail Manager

Mail Manager
Like many industries, email is the primary method of communication for town planners. And with over 333.2 billion emails being sent and received in...
Read more
Productivity

Automation & Productivity: The secret to getting more time in your day!

Mail Manager
The search for the magic formula to increase staff productivity is often an endless pursuit that remains elusive. We all want to know how to get more...
Read more