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3 reasons why email matters in the environmental services industry

14 March, 2024

When every decision counts towards preserving our planet, the importance of streamlined workflows and secure data management cannot be overstated. With the ever increasing threat of climate change, the tightening of evolving regulations and data volumes increasing, the need for efficient processes becomes more important than ever.

In recent years, the increased global awareness of climate change and its impact on the environment has created an increased demand for environmental services. The software applications that environmental services rely on for managing and sharing information are highly complex and involve significant manual effort from administrators. This runs the risk of human error that could lead to your critical data going missing or being deleted.

The issues businesses experience vary from project to project and team to team, however, there’s a good chance you’ve experienced the headache of at least one of the following:

  • Poor data storage and issues retrieving historical information
  • Email management challenges and overflowing, messy inboxes
  • Lost, misplaced or ‘trapped’ emails, especially when staff are away or leave the business
  • Unreliable or sporadic email filing habits across teams


The sheer volume of information requires a well-thought-out information management solution. Without it, you will continue to experiencedelayed access to critical data, which in turn can hinder project processes, impact regulatory compliance and even lead to missed opportunities. In the worst cases, it may even end up financially costing your organization millions in legal disputes.

The challenge lies not just in storing data but in creating systems that allow for rapid and accurate retrieval when needed.

Why email management matters


1. Effective collaboration

In an industry where projects involve multiple teams, both internally and externally, effective communication is essential. Yet, when emails are scattered across inboxes with disparate filing habits, information and correspondence quickly start getting lost or siloed. Miscommunication leads to delays, and critical information gets lost in the shuffle.



2. Regulatory compliance

With regulations becoming increasingly stringent, compliance is no longer optional – it's a necessity. Environmental impact assessments, remediation efforts and sustainability reporting produce vast amounts of data that must adhere to evolving regulatory requirements. Failure to comply can result in hefty fines and reputational damage. Efficient email management can help with this, - keeping you accountable and allowing you to create a thorough audit trail.


3. Project efficiency

Time is money. Delays in project timelines can have far-reaching consequences, impacting not only your business strategy but also the environment. Yet, when emails are lost amidst the clutter, projects grind to a halt and deadlines slowly start getting pushed back. Ideagen Mail Manager streamlines your workflow, ensuring that critical information is always at your fingertips. With advanced search tools and automated filing assistants, you can kiss email chaos goodbye and say hello to a more efficient, productive way of working.

Save the planet one email at a time

Ideagen Mail Manager is an email management solution which integrates with Outlook. It is designed to help project and client-based businesses take control of their emails. We can help you streamline your workflows and boost your productivity through using features such as:

  • Advanced search tool: Find any email on any project or client within three clicks, online or offline. We know better than anyone the volume of emails businesses receive - Ideagen Mail Manager's advanced search tool means you can search through two million emails in two seconds.
  • Prompt and predict: Never worry about someone not filing again. Ideagen Mail Manager learns your behaviors to help prompt and predict where emails should be filed, meaning emails are filed as and when you send and receive them.
  • Automated email filing: File older emails you haven't got around to yet with Ideagen Mail Manager's automated email filing assistant – fully customizable to ensure emails are never missed.
  • Migration: Implement Ideagen Mail Manager on live projects or clients by being able to incorporate all of your legacy correspondence easily.
  • Rapid deployment: Be up and running with Ideagen Mail Manager in 24-hours. You can install the software and roll it out across the company in five simple steps. We also offer training and implementation support.


If you're interested in exactly how we can benefit you in the environmental services industry, download our new eBook, "Sustainabiity made more secure: How streamlining workflows means success for environmental services". It's your free guide to learning how you can optimize your business productivity by storing information effectively, filing emails and important documents automatically and preventing project delays caused by chaotic information management.

EMAIL_sustainability-made-more-secure _feb24

Don't just take our word for it. Companies like Cornelsen and AB Heritage have experienced firsthand the transformative power of Ideagen Mail Manager. From seamless collaboration to improved productivity, we have helped revolutionized the way they work. With Ideagen Mail Manager by your side, you can unlock new levels of efficiency and take your environmental services to the next level.

If you're already sold, why not sign up for a free trial? Let Ideagen Mail Manager be your sidekick in the fight against email chaos. Your inbox, and your sanity, will thank you.


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