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Powering your email workflow: Email management in the oil and energy industry

14 March, 2023

Email management can be a challenge for any company, but oil and energy companies face some unique challenges due to the nature of their business. 

The world of oil and energy is a high-octane environment where emails and critical documents are continuously zipping back and forth between employees, partners, and regulatory agencies. Email communication plays a vital role in the industry, but managing emails effectively can be challenging, especially when dealing with large volumes of emails and sensitive information.

Surviving the inbox

Let’s take a deeper dive into the challenges faced by oil and energy companies when it comes to email management:

The volume of emails: You typically receive a high volume daily, making it difficult to manage and prioritise them effectively. Important messages can get lost in the shuffle with so many emails to sort through.

Security concerns: Your company deals with sensitive information regularly, such as data on exploration and production, contracts, and financial information. This means that email security is of utmost importance, as a data breach could be devastating to the company and its stakeholders.

Regulatory compliance: Your company is subject to various regulations and guidelines, including those related to data protection, environmental impact, and financial reporting. Email management practices must comply with these regulations to avoid penalties and legal issues.

International operations: Many oil and energy companies have operations in multiple countries, which can create challenges regarding email management. Different countries have different laws and regulations related to email, which can create a complex web of requirements to navigate.

Collaboration: Collaboration is essential within your company, as teams must work together on important documents. Effective email management facilitates collaboration by ensuring all team members can access the information they need to do their jobs.

Protecting sensitive information and ensuring compliance

To address these challenges, oil and energy companies must implement best email management practices, such as using a robust email management system to help protect sensitive information and ensure compliance with regulatory requirements.

Research found that in 2020, the top three digitalisation priorities for the oil and gas sector were cloud-based applications (47%), data platforms (44%), and AI (27%).

Fuel your oil and energy business to success

Implementing Mail Manager can provide you with numerous benefits. By streamlining email volume, improving security and compliance, and enhancing team collaboration, Mail Manager can help your company achieve increased efficiency, reduce the risk of data breaches, and ensure that important messages and documents are easily accessible to the right people at the right time.

With the ability to manage large volumes of email in a timely and organised manner through its intelligent email filing system and powerful search functionality, Mail Manager can help oil and energy companies optimise communication and ultimately improve your bottom line.

Don't let the volume of emails, security concerns, or regulatory compliance issues slow you down. Start fuelling your business to success with a Mail Manager free trial.

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